• Coordinate, guide and oversee compliance with corporate governance requirements and practices. • Inform the General Secretary and Council of new regulations on an ongoing basis relating to the Council’s responsibilities. • Handle inquiries/information regarding the Council. • Keep the Council database updated and file all documents and information relevant to the Council. • Coordinate the production and submission of annual reports on Council meetings and the General Secretary’s report. • Monitor changes in the relevant national legislation and the regulatory environment and advise General Secretary and Council accordingly. • Provide secretarial support to Council Committees and subcommittees and keep accurate records • Provides the Council and Executive with notices of meetings, times, places and requests for contributions of items to the agenda • In consultation with the General Secretary, prepares agendas for the Council and executive Council meetings. Agendas along with supporting documentation are distributed to members in advance of the meetings • Immediately after the Council and Executive meetings, prepare a summary of actions and distribute to Council members and Management • All formal communication between the Council and the Department of Labour and is carried out through the Council Secretary. This will include notification of the election of Governing Council members, official reports of membership, notices, proxies, reports of actions, constitutional amendments etc. • Ensure minutes are recorded in a resolution database/register and all minutes are circulated to appropriate parties, • Record, keep the decisions registered and distributed to members of the Council and committees and follow up • Ensuring that a copy of MEIBC’s annual financial statements is sent to the Department of Labour, in accordance with the Act, to every person who is entitled to it. • Update collective agreements for submission to the Department of Labour. • Prepare amendments to the Council’s constitution/ Scope of registration for submission to the Department of Labour. • Responsible for meeting logistics within area of responsibility

COMPETENCIES

• Proficient in managing and coordinating Board events. • The capacity to formulate clear objectives, assign and prioritize, compile action plans for self and others, mobilize and allocate appropriate resources. • The capacity to listen attentively, present information in a clear manner and respond appropriately to the verbal communication of others. • Ability to deal with senior Management members. • The capacity to promote friendly and cooperative climate, understand group dynamics and apply appropriate facilitation techniques in working with others to achieve a shared goal. • Attention to detail. • The capacity to present information to individuals and groups in a way that effectively conveys information and intent. • The ability to regulate delivery in response to the needs of target audience. • Ability to withstand pressure and provide the employees/ clients with above average services. • Must at all times be diplomatic and assertive with employees/ clients. • Ability to overcome obstacles and meet targets and deadlines, thereby producing the specified results • Ability to work independently and use initiative along with problem solving abilities.

Persons who meet the criteria are invited to submit their CV’s by E-mail to recruitment@meibc.co.za on or before closing date: 22 April 2026. The MEIBC is committed to Employment Equity. The MEIBC reserves the right not to make an appointment and is committed to the advancement of Employment Equity. Successful applicants will be subjected to background checks and could be required to undertake assessments.